Dear RFA Member,

1. The personal information which is processed by The Road Freight Association (“RFA”) in the course of your membership and your engagement of the RFA’s services fall within the ambit of the POPI Act.
2. The purpose of this document is to obtain your consent to process your personal information.
3. By your signature hereto, you confirm that you are aware of the fact that you are under no obligation to consent to the processing of your personal information by the RFA and that your consent relates only to the processing of your personal information pertaining to the matters stated herein.
4. You also confirm that you understand that by failing and/or refusing to provide consent to the RFA, that the RFA will not be able to fulfil its obligations towards you or continue with the membership and service relationship, depending on the nature of the information to which you object, unless you grant your consent to process your personal information.
5. For purposes of defining “personal information”, you are advised that such information may include your:

• • • Full names, surname and identity number/passport details (for natural persons) and/or Company name/Close Corporation name/registration details and other details regarding the Company or Close Corporation;
    • Contact details, such as e-mail address, website address, postal address, landline and mobile contact numbers, geographic location;
    • Nationality and demographic information (natural persons);
    • Place of residence/place of business;
    • Employment details;
    • Bank account details;
    • All information relating to the requirements set out in the Financial Intelligence Centre Act, 38 of 2001, as amended, with which the RFA is obliged to comply; and any other information requested by the RFA and voluntarily provided by you for purposes of performing the services in accordance with your mandate to the RFA

      Note: The member is to take note that certain demographic information is referred to as special personal information in terms of Section 26 of the POPI Act. There is a difference between personal information and special personal information. The RFA therefore processes both general and special personal information of its clients.

6. Your personal information will only be processed for the purpose for which it was collected, and as agreed (“the services”), which includes, but is not limited to, the following:

• • • Bulk emails to our membership database to inform members of events, notices, surveys, products, and services, vacancies, and available/requested loads.
    • Publishing of the member contact information on the RFA Member Directory listed on the RFA Website
    • Photographs taken at RFA Events and/or provided by RFA members may be published in newsletters, magazines and on social media
    • TruckTalk magazine and RFA Newsletters
    • Communication on RFA Whatsapp groups
    • In the performance of all other services in the interest of its members operating in the road freight and transport industry

7. By signing this document, you agree to the RFA:

• • • Processing your personal information for the purposes of rendering the services.
    • Recording, storing, updating, modifying, and retrieving your personal information for the purposes of rendering the services.
    • Collecting your personal information from a third party or source for the purposes of rendering the services.
    • To transmit your personal information to a third party in the Republic of South Africa for the purposes of rendering the services.
    • To transmit your personal information to a third party in a foreign country (who provides an adequate level of protection for the processing of personal information as referred to in Section 72 of the POPI Act) for the purposes of rendering the services.
    • Retain your personal information for the duration of the membership and service relationship and for such period after the termination of the business relationship as stipulated in the relevant legislation applicable to the RFA.

8. By signing this document, you also confirm that you understand and agree to the following:

• • • That you are obliged to inform the RFA of any correction or deletion of your personal information or destroying or deletion of any records of your personal information in terms of Section 24(1) of the POPI Act, by submitting Form 2 of the Regulations Relating to the POPI Act.
    • The contents hereof and accept this consent as adequate notification of the collection and processing of your personal information by the RFA.
    • The destruction or deletion of your personal information once the information is no longer required and the retention period required by legislation has lapsed. The RFA will shred any personal information/data of the member in accordance with the POPI Act in order to preserve the confidentiality of the information/data.
    • The consequences of failing and/or refusing to provide consent to the RFA and that the RFA will not be able to fulfil its obligations towards you or continue with the membership and service relationship, depending on the nature of the information to which you object, unless you grant your consent to process your personal information.
    • That you may withdraw your consent or object to the processing of your personal information at any time by giving written notification to the RFA’s POPI Information Officer Kevin van der Merwe at kevin@rfa.co.za and/or the RFA’s Deputy POPI Information Officer Gloria Moepi at membership@rfa.co.za.
    • That you are aware of your right to lodge a complaint with the Information Regulator, who’s contact details are as follows: