The Road Freight Association
Contact Person:
Contact Number:
Alternative Number:
Charlene
011 974 4399
Email Address:
Area:
Position Available:
charlene@rfa.co.za
Boksburg – Gauteng
Admin Officer
Position Description:
Requirements:
Admin Officer
CORE: Office Support Services
POST LEVEL: 04
PERIOD: One year term contract
LOCATION: Clearwater Office Park, Boksburg
DIVISION: Office Support Services
POST REPORTS TO: Manager: Office Support Services
CORE: Office Support Services
POST LEVEL: 04
PERIOD: One year term contract
LOCATION: Clearwater Office Park, Boksburg
DIVISION: Office Support Services
POST REPORTS TO: Manager: Office Support Services
JOB PURPOSE
To support the Manager: Office Support by providing administrative tasks relating to staff management functions including training and statutory requirements, financial records, inventory control and events.
MAIN OBJECTIVES
• Maintain employee personal & leave record files.
• Collate Medical Aid registration / contribution changes to Payroll.
• Submit annual applications for short term insurance and Directors liability cover.
• Update inventory / asset register.
• Report unserviceable / damaged assets.
• Provide budgetary input where required.
• Update schedule of invoices and payments relating to TETA discretionary grants.
• Update schedule of invoices and payments relating to NBCRFLI allocation.
• Update Sage with credit card expenses.
• Monitor Government Gazettes.
• Collate and ensure annual update of SMME & student material.
• Compile monthly SUBS in advance schedule.
• Update website (Loads, CV’s and registered businesses).
• Source quotes for staff development / training as directed.
• Book staff development interventions as directed. • Maintain training related administration documents and progress records.
• Provide event support as required.
• Ensure timeous collection & delivery of event / marketing material to and from RFA Offices.
• Schedule websites and webinars (upload on the website, book venue, forward booking for invoicing and create attendance register of members and non-members, print manual).
• Assist with follow-up of TruckTalk articles and adverts
• Any other task that may reasonably be required by the Manager: Office Support from time to time.
APPOINTMENT REQUIREMENTS
Qualifications
A 01 (one) year NQF Level 4 certificate in the office administration / financial field.
A valid B Driver license (with full disclosure of AARTO demerit points).
Key competencies required
Must be highly knowledgeable in areas such as office support tasks.
Competency in Microsoft Office package, with particular emphasis on MS Excel.
Attention to detail relating to numeracy and analytical tasks.
Knowledge of office administration is an advantage. Ability to work independently.
Assist in directing queries to the relevant section.
Recommended skills, competencies and experience NQF 6 qualification relevant to the area of responsibility will be an advantage.
03 years of experience in an office environment.
To support the Manager: Office Support by providing administrative tasks relating to staff management functions including training and statutory requirements, financial records, inventory control and events.
MAIN OBJECTIVES
• Maintain employee personal & leave record files.
• Collate Medical Aid registration / contribution changes to Payroll.
• Submit annual applications for short term insurance and Directors liability cover.
• Update inventory / asset register.
• Report unserviceable / damaged assets.
• Provide budgetary input where required.
• Update schedule of invoices and payments relating to TETA discretionary grants.
• Update schedule of invoices and payments relating to NBCRFLI allocation.
• Update Sage with credit card expenses.
• Monitor Government Gazettes.
• Collate and ensure annual update of SMME & student material.
• Compile monthly SUBS in advance schedule.
• Update website (Loads, CV’s and registered businesses).
• Source quotes for staff development / training as directed.
• Book staff development interventions as directed. • Maintain training related administration documents and progress records.
• Provide event support as required.
• Ensure timeous collection & delivery of event / marketing material to and from RFA Offices.
• Schedule websites and webinars (upload on the website, book venue, forward booking for invoicing and create attendance register of members and non-members, print manual).
• Assist with follow-up of TruckTalk articles and adverts
• Any other task that may reasonably be required by the Manager: Office Support from time to time.
APPOINTMENT REQUIREMENTS
Qualifications
A 01 (one) year NQF Level 4 certificate in the office administration / financial field.
A valid B Driver license (with full disclosure of AARTO demerit points).
Key competencies required
Must be highly knowledgeable in areas such as office support tasks.
Competency in Microsoft Office package, with particular emphasis on MS Excel.
Attention to detail relating to numeracy and analytical tasks.
Knowledge of office administration is an advantage. Ability to work independently.
Assist in directing queries to the relevant section.
Recommended skills, competencies and experience NQF 6 qualification relevant to the area of responsibility will be an advantage.
03 years of experience in an office environment.
Closing Date:
14/12/2024
